Privacy Policy

Omnia Oregon Software LLC

This Privacy Policy describes how Omnia Oregon Software LLC (“Omnia” or “we” or “our” or “us”) treats certain information collected or provided in connection with an end user’s (“you” or “your” or “user”) use of Omnia’s apps, social media pages, or other digital medium owned or operated by Omnia (collectively, the “Site”). This Privacy Policy also applies to any Personal Information (defined below) collected, stored, or used by us, such as information you provide us through the above media, by email, mail, or telephonic communications in connection with our Site and any and all products or services provided by Omnia (“Services”).

The information provided in this Privacy Policy is designed to inform you of:

what information we collect;
why we collect such information;
how we use the information we collect;
with whom it may be shared;
your privacy rights;
and the choices we offer, including how to access and update information.

By accessing or using our Site, you acknowledge and consent to the Terms and Conditions and this Privacy Policy, including our collection, use, and disclosure of your Personal Information, as described below. This Privacy Policy is not a contract and does not create any legal rights.

Please read this Privacy Policy carefully.

Our Collection and Use of Personal Information

“Personal Information” is any information that can be used to identify you. This Privacy Policy does not cover data we, or our authorized third-party vendors or partners, collect that cannot be used to identify an individual, or to pseudonymous data.

We get most Personal Information directly from you, through the Site. If you are sharing information with us about any other individual, you must acknowledge your authority to provide such information on their behalf or obtain their consent.

The categories of Personal Information we may collect from you include:

Your name.
Contact information, including your email address, and geographic location (optional).
Website analytics information, including when, how often, and for how long you use the Site; information related to your geographic location; the content you submit and view; the name of the domain and host from which you access the Internet; and the IP address of the computer or device you are using.
Your health related information, such as medical record number (if applicable) and your health care provider or health plan.
Your race, ethnicity, language and disability (“REALD”) information
Your sexual orientation and gender identity (“SOGI”) information
Other identifiable information about you, such as date of birth, address, phone number, visual information of you (i.e., photographic image).

We collect Personal Information mainly on behalf of entities required to collect and report such information to the Oregon Health Authority (“OHA”) under applicable law for the purposes of helping OHA identify and address health inequities; to help identify you; to perform contractual obligations, including our Services and/or processing; to communicate with you; to properly administer our Site and to maintain records; to research and analyze the use of our Site and Services so we can improve our Services; to exercise and defend legal claims; to comply with legal obligations; and for other purposes as described in this Privacy Policy. With respect to our collection of your REALD and SOGI information, please note that you are not required to answer REALD and SOGI related questions and providing such information is voluntary.

For some aspects of our Site, you may need to or be able to register an account with us via our Site (“Account”) by providing certain Personal Information. In doing so, or in connection with our Services generally, you may need to represent that you are at least the age of majority in your state or province of residence, or that you are the age of majority in your state or province of residence and you have given us your consent to allow any of your minor dependents to use the Site. You may also need to provide a valid email address. All information that you provide to Omnia or its vendors, agents, associates, or partners, is subject to Omnia’s Privacy Policy or the respective third-party privacy policy. You may be able to update, correct, or delete information about you by logging into your Account and updating your profile information or by emailing us at info@omniasoftwareor.com. If you wish to delete your Account or, under appropriate circumstances, any Personal Information that may have been collected, please email us at info@omniasoftwareor.com, but note that we may require further confirmational procedures and necessarily retain certain information about you for legitimate business purposes or as required by law.

We may also collect and maintain Personal Information about you to create a personal profile containing preferences and other information that you voluntarily provide to us. Examples of the types of information we may collect for this purpose include your first and last name, a valid email address, preferred language, geographic location or address (optional), visual information (optional). Additionally, we may use your email address to notify you annually to update and provide REALD and SOGI information according to applicable law.

You can choose to not provide certain information to us but it may delay or prevent us from providing our Services to you, including your ability to fully access our Site, participate in our Services, or similar features.

We may also automatically receive and store certain types of Personal Information whenever you visit the Site, such as information from Google Analytics (see https://policies.google.com/privacy) on when, how often, and for how long you use the Site, information related to your geographic location, and the content you submit and view. This information may include the name of the domain and host from which you access the Internet and the IP address of the computer or device you are using. We may log and use your IP address to administer the Site, to help diagnose problems with our server, to analyze trends, to track users’ webpage movements, to help identify you and/or verify your use, and to gather broad demographic information for aggregate use. We may use standard tools, such as cookies or web beacons, to monitor the Site and Internet usage and to improve or customize the content on the Site. You should be able to control the use of cookies with respect to your own devices by changing your own browser settings.

Our web servers may collect log data, which provides aggregate information about the number of visits to different pages on the Site. We use such aggregate log data to improve access to the Site based on visitors’ web browsers and operating system types to make the Site available to as many users as possible. We do not link the log data collected to Personal Information. Third party providers may also collect aggregate log data independently from us.

We do not currently respond to Do Not Track or Global Privacy Control browser settings because a uniform technological standard has not yet been developed, and we do not have control over other sites’ use or acceptance of Do Not Track browser settings or the Global Privacy Control signal. We reserve the right to update our practices and Privacy Policy as such standards evolve.

Our Collection and Use of Personal Information

As listed below, a check mark ✔ specifies categories of personal information we disclose and an X mark ⨉ specifies categories of personal information we do not disclose

Categories of Personal Information we disclose to third parties:

✔ Your name.
✔ Contact information, including your phone number, email address, and mailing address.
✔ Certain information you provide when interacting with the Site, including communications (email/DM).
✔ Your health related information.
✔ Your REALD and SOGI information.
✔ Other identifiable information about you, such as date of birth.
We do not sell your Personal Information to any third parties. In the preceding twelve (12) months, we did not sell any categories of Personal Information.

Categories of Third Parties That May Receive Your Personal Information

In order to conduct our business and better serve you, we may disclose Personal Information and other information about you or your activities on our Site or while using our Services with:

Our service providers and vendors, such as website hosts, analytics providers, legal counsel, and various customer, technology, and operational support.

Oregon Health Authority

Law enforcement agencies, regulatory bodies, courts, or other public authorities, to comply with our legal and regulatory obligations, to respond to requests from governmental authorities, to protect our rights, to defend against legal claims, or as otherwise required by law.

We also may use third-party web analytics services on our Site, such as those of Google Analytics (see https://policies.google.com/privacy). The information collected may be used by Omnia and/or others in aggregated / anonymized formats to, among other things, evaluate use of the Site and relevant Services, analyze and track data, and better understand your online activity.

Retention, Confidentiality, and Security of Personal Information

We retain Personal Information for as long as is reasonably necessary for our business operations and to fulfill the purpose of collection or further processing as described in this Privacy Policy; as we determine is necessary for business records; and to comply with applicable law.

We restrict access to Personal Information to those who need to know in order to provide Services and to conduct our internal operations. We maintain reasonable physical, electronic, and procedural safeguards to guard your information. However, the Internet and digital information is not absolutely secure and, thus, we cannot promise guaranteed security. In the unlikely event that we believe that the security of your Personal Information in our possession or control may have been compromised, we may seek to notify you. As applicable, we will comply with notification requirements for a security breach and may also notify you using the email address you have provided to us.

In the event of a merger, acquisition, corporate change, or bankruptcy, we may share or transfer your Personal Information as part of a transfer of our assets to the acquiring entity.

Children’s Privacy

Omnia is committed to protecting the privacy of children. We collect only limited information from children in accordance with applicable law, including name, contact information, REALD and SOGI information.

We use the information we collect to provide and support our Services. For example, we may use the information that is collected to perform analytics and troubleshoot; protect the security and integrity of the user and our services; and ensure legal and regulatory compliance.

We may share Personal Information we collect with our service providers as necessary for them to support the internal operations of Omnia’s Services. We may also report Personal Information that we collect to OHA, for the purposes described above in accordance with applicable law.

We may disclose Personal Information if permitted or required by law (i) in response to a court order or a subpoena; (ii) in response to a law enforcement or public agency’s (including schools or children services) request; (iii) if we believe disclosure may prevent the instigation of a crime, to facilitate an investigation related to public safety or protect the safety of Children using our sites or applications; (iv) to protect the security and integrity of our sites, applications, and other technology, as well as the technology of our service providers; or (v) to enable us to take precautions against liability.

Omnia does not sell Personal Information from children to any third parties.

A parent or guardian may submit a request to know, access, delete, or correct the information we have collected from their children, as well as a request to appeal a decision we have made about such request, by contacting us via the information provided in the Contact Us section below. The right to know includes what personal information we have collected about their children, including the categories of sources from which the Personal Information is collected, the business purpose for collecting or disclosing Personal Information, the categories of third parties to whom we share the Personal Information, and the specific pieces of Personal Information we have collected about their children. We will respond to requests consistent with applicable law and subject to proper verification. We do not discriminate based on the exercise of any privacy rights that a user, parent, or guardian might have. If you are a parent or guardian and believe that your child under the age of thirteen (13) has provided Personal Information directly to us without your consent, please notify us at info@omniasoftwareor.com.

HIPAA Business Associate

To the extent we create, receive, maintain or transmit protected health information on behalf of a covered entity, Omnia provides such Services as a business associate (as those terms are defined under the Health Insurance Portability and Accountability Act of 1996, as amended, and the regulations promulgated thereunder (collectively, “HIPAA”)), pursuant to an executed HIPAA Business Associate Agreement.

Your Rights

Under state or international law, you may have certain rights. Please read below for the rights that apply to residents of certain jurisdictions.

Residents of California

As we do not sell your personal information, there is no need to submit a request to opt-out.

We will not disclose your Personal Information to third parties for them to use for their direct marketing purposes unless you agree to us making that disclosure.

“Do not track”: Section 22575 of the California Business & Professions Code requires website and online service operators to disclose whether they honor web browser “Do Not Track” settings. Some browsers incorporate a “Do Not Track” (DNT) feature that, when turned on, signals to websites and online services that you do not wish to be tracked. Because there is not yet an accepted standard for how to respond to browser DNT signals, we do not currently respond to them. For more information about Do Not Track, please visit www.allaboutdnt.org.

“Shine the Light” law: Effective January 1, 2005, under California Civil Code Section 1798.83, if an individual who is a California resident has provided Personal Information to a business in connection with a business relationship that is primarily for personal, family, or household purposes, and if that business has within the immediately preceding calendar year disclosed such an individual’s Personal Information to a third party and knows or should have known that such third party used the information for its own direct marketing purposes, then that business is obligated to disclose in writing to such individual upon request, what Personal Information was shared and with whom it was shared.

Additionally, you have the following rights:

You have the right to correct inaccuracies in your Personal Information in our possession.
You have the right to request we delete Personal Information we have collected about you.
You have the right to request that we disclose the specific pieces of Personal Information we have collected about you.
You have the right to request the categories of Personal Information we have collected about you; the categories of Personal Information we sold or shared about you; the categories of third parties to whom the Personal Information was sold or shared, by category of Personal Information; the categories of Personal
Information we disclosed about you for a business purpose; and the categories of third parties to whom we disclosed Personal Information for a business purpose.

If you or your authorized agent would like to submit a verifiable consumer request to correct inaccuracies, to delete, or for information, please contact us at info@omniasoftwareor.com or Omnia, 10824 SE Oak St #228, Milwaukie, Oregon 97222; phone: 503-410-3312. You or your agent must provide sufficient confirmable identifying information in order for us to verify your request.

You have the right to not be discriminated against for exercising any of these rights. Any request for a disclosure required under this California law should be sent to us as indicated below in the Contact Us section below. Please note that under this law, we are not required to respond to your request more than once in a calendar year, nor are we required to respond to any request that is not sent to the email or mailing address designated above.

Residents of Nevada

Relevant consumers may submit a verified request directing Omnia to not make any sale of any covered information Omnia has or will collect about the consumer by using the following information: info@omniasoftwareor.com or Omnia, 10824 SE Oak St #228, Milwaukie, Oregon 97222; phone: 503-410-3312. You or your agent must provide sufficient confirmable and/or identifying information in order for us to verify and process your request.

Users from Outside the United States

Our Site is hosted in the United States and our Services are governed by United States law. Your Personal Information will be stored and processed in the United States where our servers are located. The data protection and other laws of the United States might not be as comprehensive as those in your country. By using the Services, you consent to your Personal Information being transferred to those third parties with whom we share it as described in this Privacy Policy.

As described in this Privacy Policy, we will only use (process) your Personal Information if you have given us consent to do so, it is necessary to fulfill a contract, or it is necessary for a legal obligation. Under certain circumstances, you may have the following rights:

The right to request access to your Personal Information in our possession.
The right to request rectification (correction of inaccuracies) of your Personal Information in our possession.
The right to erasure (deletion) or of certain restriction of processing of your Personal Information in our possession.
The right to object to the processing of your Personal Information in our possession.
The right to data portability (transfer) of your personal data in our possession.
In the future, if we process any of your Personal Information by automated means, you may have the right to data portability (transfer) of your Personal Information in our possession.
Where you have given us consent to process your Personal Information for a specific purpose, you may withdraw that consent for processing that has not yet occurred.

We will respond to all requests we receive from individuals who intend to exercise their rights to Personal Information according to China Data Protection Law. In the European Union, you may also have the right to file a complaint with a supervisory authority.

For questions, please contact us at info@omniasoftwareor.com or Omnia, 10824 SE Oak St #228, Milwaukie, Oregon 97222; phone: 503-410-3312. You or your agent must provide sufficient confirmable identifying information in order for us to verify your request.

Account Changes and Deletion

If you no longer wish to receive communications from Omnia, please contact us at info@omniasoftwareor.com or Omnia, 10824 SE Oak St #228, Milwaukie, Oregon 97222; phone: 503-410-3312. Opt-out requests may not be able to be immediately processed and we may continue to send you other types of transactional email communications.

Users may be able to log into their Accounts to view, amend, or delete Account information, including Personal Information. Please note that while changes or deletions to an Account or Personal Information may be reflected promptly in the active user database, our servers or our associated third parties may retain previously provided information, and may be required to keep certain information or not delete it, or keep information for a certain period of time.

Any changes to, or deletion of, Account information does not affect any other information collected by us, or which we may retain and continue to use or disclose in accordance with this Privacy Policy. If we already provided your Personal Information to a third party before you changed your preferences or updated your account, you may need to change your preferences directly with that third party.

If you have any questions or concerns about our Privacy Policy, or would like to exercise your rights under applicable law, please contact us at info@omniasoftwareor.com or Omnia, 10824 SE Oak St #228, Milwaukie, Oregon 97222; phone: 503-410-3312. You or your agent must provide sufficient confirmable and/or identifying information in order for us to verify and process your request.

We reserve the right to verify the identity of any person making a request to opt-out or to delete or modify Personal Information; provided, however, that we will have no liability of any kind resulting from false or erroneous requests or any change or deletion made by us for any reason.

Changes and Updates to the Privacy Policy

This Privacy Policy applies to all relevant information collected by or provided to us or our authorized third-party vendors or partners as of the Effective Date. When we make any material changes to this Privacy Policy, we will update the Effective Date and may inform you by email to the address associated with your interaction with our Site or our Services. We will treat your continued use of this Site or our Services following such policy as your acknowledgement and acceptance of the changes.

The Effective Date of this Privacy Policy is March 2025.

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